Willow Pointe homeowners association, Inc.

Board of Directors Meeting

Wednesday, December 3, 2008



The Willow Pointe Homeowners Association, Inc., Board of Directors met for the monthly meeting of the Homeowners Association at the Willow Pointe Pool located at 9919 Willow Crossing, Houston, TX 77084 at 6:41 p.m. 


Board of Directors:

Present:                                                                                   Absent:                                               

Greg Decker, President                                                             Scott Ward, Vice President

Judith Schwartz, Treasurer                                            


Management Company:                                                           

Maria Maldonado, Property Manager                             

Jane Godwin, Randall Management



Jeff Mueller – Winchester Country

Roland Allen – Winchester Swim Team

Call to Order:

Greg Decker, President of the Willow Pointe Board of Directors called the meeting to order at   

7:24 p.m. 


Establish Quorum – Roll Call:

With a majority of the Board of Directors present, the quorum was established.  The Directors in attendance are listed above.


Adoption of Agenda:

The agenda was reviewed, and a motion was made, seconded, and it was unanimously decided to approve the agenda as presented. 


Open Forum:

Winchester Country – Jeff Mueller with Winchester Country attended the meeting to discuss the 2009 contract for the patrol service that is shared by the Associations.  The Board of Directors and Jeff Mueller also discussed and finalized the 2009 schedule for the patrol.  Jeff and Roland also discussed the Winchester Swim Team and expressed their interest in utilizing the Willow Point pool as a practice pool.  The Board of Directors expressed their concerns for allowing the pool to be used as a practice pool.   


Approval of the Minutes:  November 5, 2008    

The Board of Directors reviewed the November 5, 2008 minutes. A motion was made by Greg Decker, seconded by Judith Schwartz, and it was unanimously decided to approve the minutes from November 5, 2008 with minor modifications.





Committee Reports:

Modification Committee – No ACC Applications where presented for review.   


Newsletter Committee – Judith Schwartz briefly discussed articles for the newsletter.  


Web Report – Items that will be posted on the website were discussed.


Courtesy Patrol & Crime Watch – The Board of Directors discussed the change of hours for the patrol. 


Landscaping Committee – Scott Ward was not present for a report. The Board of Directors discussed the contract that was revised mid-year.  The Board wanted to verify that the Association had received all of the additional trips from Brookway to mow the easements.  Brookway has also been instructed to place the sprinkler system on the winter scheduled.  Judith reported that several trees in the neighborhood are still leaning and need to be straightened.  Ray of Raydon Tree World has been assigned to straighten the trees.


Management Report – Jane Godwin reviewed the financial statement for the month ending November 30 2008, in great detail. The following are the account balance as of November 30, 2008.  The Prosperity checking account balance was $21,597, Prosperity Money Market was $26,627, Smith Barney reserve account was $81,891, Citi Bank CD $60,000, and Countrywide Money Market account was $49,574.  The administrative expense for the month was $4,447, Utilities were $3,201, Grounds Maintenance was $3,860, and Community Services were $2,520. The Total Expenses for the month of November were $18,759 and year-to-date the total expense for the Association are $254,875.


Legal Report – Jane Godwin presented the updated legal report from Casey Lambright’s Office.


Deed Restriction Report – The Board of Directors reviewed several deed violations on Board Review.  The Board of Directors requested to send final demands on the basketball goals. 


Unfinished Business:

Status of ARC Guidelines – Greg Decker notified the Board that he is waiting to hear from Casey Lambright.


New Business:

Pool – The Board discussed the Sweetwater exit walkthrough.   Judith also reported that the pool had been re-keyed and new keys have been distributed.



With no further business to discuss, a motion was made, seconded, and it was unanimously decided to adjourn the meeting at 8:56 p.m.






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Signature                                                                                              Date