Willow Pointe homeowners association, Inc.

Board of Directors Meeting

Wednesday, June 3, 2009





The Willow Pointe Homeowners Association, Inc., Board of Directors met for the monthly meeting of the Homeowners Association at the Willow Pointe Pool located at 9919 Willow Crossing, Houston, TX 77084 at 6:35 p.m. 


Board of Directors:

Present:                                                                                   Absent:                                               

Scott Ward, President                                                   Greg Decker, Director at Large   

Brenda Jackson, Director at Large

Hollis Miles – Vice President

Judith Schwartz, Secretary-Treasurer


Management Company:                                                          

Jane Godwin, Randall Management                              

Maria Maldonado, Property Manager 


Call to Order:

Scott Ward, President of the Willow Pointe Board of Directors, called the meeting to order at  

 6:33 p.m. 


Establish Quorum – Roll Call:

With a majority of the Board of Directors present, the quorum was established.  The Directors in attendance are listed above.


Adoption of Agenda:

The agenda was reviewed, and a motion was made, seconded, and it was unanimously decided to approve the agenda as amended. 


Open Forum:

A homeowner attended the meeting to notify the Board of Directors that she received several letters about oil stains in her driveway. She notified the Board of Directors that she was trying to remove the oil stains and couldn’t remove them completely. The owner requested that the $15 certified mail charge be removed from her account.  The Board of Directors reviewed the owner’s photos and agreed that the violation was corrected.  The Board agreed to waive the certified mail fee and correct the violation.   


Approval of the Minutes:  May 7, 2009   

The May 7, 2009 minutes were presented for review. A motion was made by Hollis Miles, seconded by Scott Ward, and it was unanimously decided to approve the minutes with minor changes.


Committee Reports:

Modification Committee – ACC Applications were reviewed and processed by the Board of Directors. 

Newsletter Committee – Judith Schwartz informed the Board of Directors that an article about fireworks and the recycle schedule will be included in the next addition of the newsletter. Judith suggested that a lost & found section be added as a regular feature in future publication.

Web Report –Greg Decker was not present for to give his report.

Courtesy Patrol & Crime Watch – The Board of Directors discussed the incidents in the area. The Board of Directors discussed the cars parking in the pool area after the pool is closed. The Board discussed several options to limit access to the area.  

Landscaping Committee – Scott Ward presented an update from the Landscaping Committee which was prepared by Paul Morgan.  The committee notified the Board that some light bulbs and plants needed to be replaced.  The Board established a policy that no new plantings will be installed during the summer.  The missing plants will be replaced in the fall once the heat has subsided.  The Board of Directors also requested that the Landscape Committee submit a landscape proposal.  The proposal should be prioritized and divided into projects or phases with price estimates for each of the projects.


Management Report:

Financial Report - Jane Godwin reviewed the financial statement for the month ending May 31, 2009, in great detail. The following are the account balance as of May 31, 2009.  The Prosperity checking account balance was $19,058.26; Prosperity M/M- Temporary Transfer $45,000; Countrywide – Temporary Transfer $70,000. The administrative expense for the month was $3,281, Utilities were $4,658, Grounds Maintenance was $3,869, and Community Services were $2,583. The Total Expenses for the month of May was $24,379 and year-to-date the total expense for the Association are $112,747.

Legal Report – Jane Godwin presented the updated legal report from Casey Lambright’s Office.  Violations were discussed and reviewed.

Deed Restriction Report – The Board of Directors reviewed several outstanding violations that have not been corrected during the deed restriction series of letters.  Two accounts where turned over to the attorney for deed violations and one was placed in pending until the end of June.


Unfinished Business:

Monarch Landscaping Bid – The Board inquired about the bid which was submitted from Monarch Landscaping.  Jane explained that the bid was not solicited by Randall Management.  Monarch has contracts in the area and requested that RMI submit a bid to the Board.

Tree Variance Resolution – The Board discussed the undersized lots and decided to review these lots to see if the lots are eligible for a variance.


New Business:

Tree Trimming – Judith Schwartz informed the Board of Directors that there are forty-four (44) common area trees and fifty-five (55) homeowner trees that need to be trimmed. Judith notified the Board that Raydon was willing to trim the trees at $30.00 a tree.  A motion was made by Judith Schwartz, seconded by Brenda Jackson, and it was unanimously decided to have Raydon trim the trees.

Force Mows – Judith Schwartz provided information from Just Lawns, a landscape contractor who specializes in mowing single family homes.  She informed the Board of Directors that Just Lawns can mow the front yards for $20 per home.  The company will provide an invoice and before and after pictures so the cost of the service can be properly billed back to the owners.  A motion was made by Judith Schwartz, seconded by Hollis Miles, and it was unanimously decided to hire Just Laws to monitor the “Force Mow List” and provide lawn service for the owners that are not properly maintaining their lawns. 

Pool Area Entrance Chain – After a brief discussion, the most favorable option was to install two posts on each side of the pool parking lot entrance.



With no further business to discuss, a motion was made, seconded, and it was unanimously decided to adjourn the meeting at 9:16 p.m.



______________________________________________                        _________________

Signature                                                                                              Date