Willow Pointe homeowners association, Inc.

Board of Directors Meeting

Wednesday, March 4, 2009



The Willow Pointe Homeowners Association, Inc., Board of Directors met for the monthly meeting of the Homeowners Association at the Willow Pointe Pool located at 9919 Willow Crossing, Houston, TX 77084 at 6:30 p.m. 


Board of Directors:

Present:                                                                                   Absent:                                               

Greg Decker, President                                                              

Judith Schwartz, Treasurer                                            

Scott Ward, Vice President

Paul Morgan, Director at Large


Management Company:                                                           

Jane Godwin, Randall Management                               

Maria Maldonado, Property Manager 



Ivan Peter – 10803 Oak Bayou


Call to Order:

Greg Decker, President of the Willow Pointe Board of Directors called the meeting to order at   

6:32 p.m.  


Establish Quorum – Roll Call:

With a majority of the Board of Directors present, the quorum was established.  The Directors in attendance are listed above.


Adoption of Agenda:

The agenda was reviewed, and a motion was made, seconded, and it was unanimously decided to approve the agenda as amended. 


Open Forum:

Ivan Peter attended the meeting to express his interest in serving on an ACC Committee.  He has served on the committee before and he suggested re-establishing a committee of Non-Board Members.   


Approval of the Minutes:  February 17, 2009    

Jane informed the Board of Directors that the February 17, 2009 meeting minutes will be emailed the next day.


Committee Reports:

Modification Committee – ACC Applications were reviewed and processed by the Board of Directors. 


Newsletter Committee – Judith Schwartz requested the date for the Annual meeting to publish in the newsletter and the Board of Directors minutes for February 17, 2009.   Judith informed the Board of Directors that she has some excellent articles for the newsletters.


Web Report – Scott Ward suggested that sample ACC Applications should be posted on the website to assist homeowners in completing their modification applications.  The Board agreed that sample applications for commonly requested items such as a roof replacement, fence construction, paint samples, and the installation of outbuildings would serve as a helpful reference for Willow Pointe homeowners.


Courtesy Patrol & Crime Watch – No crime report was available for review.


Landscaping Committee – Paul Morgan notified the Board of Directors that Brookway completed the mulch installation.  Paul also informed the Board of Directors that the sprinkler at Round up and Willow Crossing was in need of repair. Maria Maldonado will contact Brookway to have it repaired. Paul Morgan suggested that a Willow Tree should be planted on the Jones Rd entrance. A motion was made by Paul Morgan, seconded by Judith Schwartz, and it was unanimously decided to purchase a 50 gallon Willow Tree.  Scott Ward discussed the lighting on Jones Rd. He suggested that the sodium lights be replaced with flood lights. Judith Schwartz will talk to her handyman to find a solution.


Management Report – Jane Godwin reviewed the financial statement for the month ending January 31, 2009, in great detail. The following are the account balance as of February 28, 2009.  The Prosperity checking account balance was $60,582; Prosperity M/M- Temporary Transfer $45,000.00; Countrywide – Temporary Transfer $50,000.00. The administrative expense for the month was $4,332, Utilities were $4,850, Grounds Maintenance was 3,688, and Community Services were $2,583. The Total Expenses for the month of February were $20,990 and year-to-date the total expense for the Association are $40,013.


Legal Report – Jane Godwin presented the updated legal report from Casey Lambright’s Office.


Deed Restriction Report – The Board of Directors reviewed several deed violations which were listed on the Board Review report. 


Unfinished Business:

Update on Board Position – The Board of Directors briefly discussed the Board Positions. 


Review the Easement Rule – The Board of Directors discussed the enforcement of the easements. 


Cease & Desist Updates – The Board of Directors discussed the next step for homeowners that have received a Cease & Desist letter.


2009 Final Budget – Jane Godwin provided copies of the 2009 revised budget to Board of Directors.


Pool Parties Questionnaire – Judith Schwartz briefly reviewed the pool party questionnaire with the Board of Directors.


Pool Passes – The Board of Directors requested that RMI obtain the cost for pool tags from Jim Wylie and the cost from RMI.


Tree Discussion - Jane Godwin informed the Board of Directors that Casey Lambright thinks the Association has every legal right to enforce owners to replace trees in the common areas. Jane Godwin will update the Board of Directors once is confirmed.


New Business:

Larger No Soliciting Signs on Entrances – The Board of Directors discussed obtaining larger no soliciting signs on entrances.


Winchester Swim Team – The Board of Directors discussed the hours for the swim team.  The Board of Directors also discussed the cost from Greater Houston Pool Management for the chemicals, cleaning, and the insurance cost.  The Board of Directors explained that Winchester Swim Team will be responsible for the cost of Greater Houston Pool Management.  A motion was made by Paul Morgan, seconded by Judith Schwartz, and it was unanimously decided to have Winchester Swim Team to utilize the pool 20-24 hours a week.  The motion was subject to confirming the insurance cost for the additional activity.



With no further business to discuss, a motion was made, seconded, and it was unanimously decided to adjourn the meeting at 9:16 p.m.



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Signature                                                                                              Date