Willow Pointe homeowners association, Inc.

Board of Directors Meeting

Wednesday, November 5, 2008





The Willow Pointe Homeowners Association, Inc., Board of Directors met for the monthly meeting of the Homeowners Association at the Willow Pointe Pool located at 9919 Willow Crossing, Houston, TX 77084 at 6:41 p.m. 


Board of Directors:

Present:                                                                                   Absent:                                               

Greg Decker, President                                                             Noah Herrera, Director at Large

Scott Ward, Vice President

Judith Schwartz, Treasurer


Management Company:                                                            Guest:

Maria Maldonado, Property Manager                              Tom Le Dung

Jane Godwin, Randall Management


Call to Order:

Scott Ward, Vice President of the Willow Pointe Board of Directors called the meeting to order at   

6:41 p.m. 


Establish Quorum – Roll Call:

With a majority of the Board of Directors present, the quorum was established.  The Directors in attendance are listed above.


Adoption of Agenda:

The agenda was reviewed, and a motion was made by Judith Schwartz, seconded by Scott Ward, and it was unanimously decided to approve the agenda as presented. 


Open Forum:

Tom Le Dung – Tom Le Dung attended the meeting to express his interest on being on the Board. He informed the Board of Directors of his qualifications and interests.


Approval of the Minutes:  October 31, 2008    

The Board of Directors reviewed the October 31, 2008 minutes. A motion was made by Judith Schwartz, seconded by Scott Ward, and it was unanimously decided to make minor corrections to the minutes. 


Committee Reports:

Modification Committee – The Board of Directors reviewed and approved several ACC applications for roof and fence replacements.  


Newsletter Committee – Scott Ward suggested than an article pertaining to nuisance of fireworks and parties should be published in the newsletter. The Board of Directors also discussed the limited parking in the subdivision and suggested than an article regarding guest parking should be included.  Scott Ward suggested that the pictures of the graffiti in the area should be published in the newsletter.


Web Report – The Board of Directors briefly discussed the website. Items that will be posted on the website were discussed.


Courtesy Patrol & Crime Watch – Noah Herrera was not present for the Courtesy Patrol & Crime Watch.


Landscaping Committee – Scott Ward notified the Board of Directors that Carol resigned from the landscape committee. The Board of Directors notified Scott Ward that the landscape committee needed to discuss their plans for 2009.


Management Report – Jane Godwin reviewed the Financials for the month ending October 31, 2008, in great detail. The following are the account balance as of October 31, 2008.  The Prosperity checking account balance was $23,349, Prosperity Money Market was $26,604, Smith Barney reserve account was $81,672, Citi Bank CD $60,000, and Countrywide Money Market account was $49,447.16.  The administrative expense for the month was $2,186, Utilities were $2,726, Grounds Maintenance was $3,903, and Community Services were $2,805. The Total Expenses for the month of October were $16,059 and year-to-date the total expense for the Association are $233,162.


Legal Report – Jane Godwin presented the updated legal report from Casey Lambright’s Office.  Jane Godwin informed the Board of Directors that several homeowners in legal paid in full. 


Deed Restriction Report – The Board of Directors requested to place the deed letters on hold for the roofs but would like to proceed with sending deed letters for fences.


Unfinished Business:

Parking Strip Trees – The Board of Directors had a discussion about the parking strip trees. The Board of Directors explained that if a tree was lost the homeowner was responsible to replace it. The Board requested that we send letters to the homeowners in need of replacing a parking strip trees beginning January 1, 2009.


New Business:

Noah Herrera Resignation Letter – Noah Herrera stopped by the meeting to drop off his resignation letter. The Board of Directors accepted his resignation letter and welcomed him to come back to the Board anytime.


Budget 2009 – Jane Godwin presented the 2009 Budget to the Board for review. The Board of Directors will review the budget and get back with Jane Godwin.



With no further business to discuss, a motion was made, seconded, and it was unanimously decided to adjourn the meeting at 9:30 p.m.





Signature                                                                                                        Date