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Willow Pointe homeowners association, Inc.

Board of Directors Meeting

Wednesday, May 14, 2008

 

MINUTES

 

 

The Willow Pointe Homeowners Association, Inc., Board of Directors met for the monthly meeting of the Homeowners Association at the Willow Pointe Pool located at 9919 Willow Crossing, Houston, TX 77084 at 6:30 p.m. 

 

Board of Directors:

Present:                                                                                         Absent:                                                           

Greg Decker, President                                                                Noah Herrera, Vice President

Judith Schwartz, Treasurer

 

Guest:

Scott Ward 10103 Sable Trail Ct.

Joy Allen 10534 Redoak Ridge Ln

 

Management Company:

Maria Maldonado, Property Manager  

Jane Godwin- Managing Agent

 

Call to Order:

Greg Decker, President of the Willow Pointe Board of Directors called the meeting to order at 6:37 p.m. 

 

Establish Quorum Roll Call:

With a majority of the Board of Directors present, the quorum was established.  The Directors in attendance are listed above.

 

Adoption of Agenda:

A motion was made by Judith Schwartz, seconded by Greg Decker, and it was unanimously decided to adopt the agenda as amended.

 

Open Forum:

   Scott Ward 10103 Sable Trail Ct Scott attended the meeting to update the Board on the proxies      for the shed/play structure amendment.    

 

Approval of the Minutes:  April 2, 2008 Minutes    

The minutes to the April 2, 2008 meeting were presented for review.  A motion was made by Greg Decker, seconded by Judith Schwartz, and it was unanimously decided to adopt the minutes with an addition to the Web Report paragraph. 

 

Committee Reports:

Modification Committee Greg Decker informed the Board of Directors that there was several ACC Applications that were approved. 

 

Newsletter Committee Judith informed the Board of Directors that the newsletter will be prepared and submitted.  The Board discussed vendors that are listed in the newsletter and how to deal with vendors that provide poor service for Willow Pointe residents.  The Board unanimously agreed to have the publishing company remove problem vendors from the publication. 

 

Web Report Judith informed Greg Decker that she will be sending him updates for the website. Judith will send Greg Decker the information on the pool hours. 

 

Courtesy Patrol & Crime Watch Noah Herrera was not present to give his update on the crime watch.  Judith notified the Board that the people braking into cars in the area where arrested.

 

Landscaping Committee Judith Schwartz notified the Board of Directors that Paul would like to purchase magnetic signs for the landscape committee.  The prices for two sign will be $75.00 for the pair.  Greg Decker informed Judith that he will shop around for better prices.  A motion was made by Greg Decker, seconded by Judith Schwartz, and it was unanimously decided to contract for the magnetic signs from the vendor with the best price. 

 

Management Report Jane Godwin reviewed the Financials for the month of April 30, 2008 in great detail. The following are the account balance as of April 30, 2008.  The Prosperity checking account balance was $24,687, Prosperity Money Market was $65,000, Smith Barney reserve account was $79,609, and Countrywide Money Market account was $48,123.  The administrative expense for the month of April was $2,990, Utilities was $8,641, Grounds Maintenance was $6,117.99, and Community Services was $3,005. The Total Expenses for the month of April was $29,045 and year-to-date the expense is $95,044. 

 

Collections Jane Godwin presented an update on the collection report.  She notified the Board of Directors that the 2008 assessment outstanding as of 4/01/08 was $20,932.31.   The percentage collected 91%. 

 

Deed Restriction Report The deed restriction report was reviewed in great detail.  Jane Godwin reviewed the items under Board Review.  The Board of Directors viewed pictures of the violations and agreed to turn several accounts over to the attorney for legal action.

 

Unfinished Business:

Annual Meeting Jane Godwin reviewed materials that will be distributed at the Annual Meeting.  The Board of Directors suggested that we make at least 50 copies of the handouts.  The handouts should be copied front and back.  The handout will include Agenda, Minutes from last year, Accomplishments, Goals, Pie Chart, Bar Chart. 

 

New Business:

Yard Tree recommendation The Board discussed ways to legally deal with the current and future problems associated with complying with the minimal tree requirements on the lots.  Judith presented research documenting the problems with lots that over populated with large trees.  The matter was referred to Casey Lambright to see which options are available besides amending the covenants and restrictions to allow less than two trees on a lot at Willow Pointe..

 

Adjournment:

With no further business to discuss, a motion was made, seconded, and it was unanimously decided to adjourn the meeting at 9:14 p.m