Willow Pointe Homeowners Association
Minutes of the Annual Meeting
May 21, 2008
A Quorum of Owners
Sixty-four owners were present or represented by Proxy.
Board of Directors
Noah Herrera, Vice-President
Judith Schwartz, Secretary/Treasurer
Greg Decker, President
Maria Maldonado, Randall Management, Inc.
Jane C. Godwin, Randall Management, Inc.
CALL TO ORDER:
With a quorum present, Greg Decker called the 2008 Annual Meeting to order at 7:53 p.m. The meeting was held at the Mud #9 Building located at 9431 Rio Grande, Houston, Texas, 77064 at 7:00 p.m. The annual meeting was delayed until a quorum of owners assembled and some of the informational reports were presented while waiting for the at least fifty-nine owners or their proxies to arrive at the meeting.
ADOPTION OF THE AGENDA:
A motion was made, seconded, and it was unanimously decided to adopt the agenda as presented.
Per Article XI, Section 11.4 of the Bylaws, at least 10% or over 58 of the owners must be in attendance or represented by a proxy. The management company certified that an official quorum was in attendance with over 64 lot owners represented in person or by proxy.
WELCOME & INTRODUCTIONS:
Greg Decker welcomed the owners to the meeting. The Willow Pointe Board of Directors and the management company were then introduced.
APPROVAL OF THE MINUTES:
Minutes of the 2007 Annual Meeting were reviewed. A motion was made, seconded, and it was unanimously decided to adopt the minutes.
President’s Report – State of the Association
Association President, Greg Decker presented the President’s Report.
President Greg Decker provided an overview of the accomplishments for 2008 and the goals for the upcoming year. He encouraged all the owners in the room to volunteer to serve on a committee and make a difference in the community.
Treasurer’s Report – Financial and Budget Report:
Association Treasurer, Judith Schwartz presented the Treasurer’s Report.
Judith Schwartz provided an overview of the financial status of the association. The meeting package included the following: a December 31, 2007 financial statement and a bar chart illustrating the expenses in comparison to the budget; A copy of the 2008 budget and a pie chart illustrating the percentage of the budget for each of the major expense categories; a bar chart illustrating the expenses year to date compared to the budget. Judith notified the homeowners present that the Association was 91% collected for 2008.
Reports were provided by the following committees: Modification Committee, Courtesy Patrol & Crime Watch, and Landscape committees.
Greg Decker presented the nominating committees report. He informed the owners that Willow Pointe has a five (5) member Board of Directors and two of the positions expired. He stated that two names, Noah Herrera and Scott Ward were currently on the ballot. He then opened the floor to nominations and encouraged interested owners to run for the Board of Directors. With no additional nominations, a motion was made, seconded, and it was unanimously decided to cease nominations and finalize the list of nominees as Noah Herrera and Scott Ward.
Greg Decker introduced Scott Ward and provided him the opportunity to introduce himself to the owners and review his background and qualifications, and express his goals for the community.
Since there was two candidates and two open positions on the Board, a motion was made, seconded, and it was unanimously decided to appoint Noah Herrera and Scott Ward to the Willow Pointe Board of Directors by acclamation.
General Discussion - A question and answer session was held. Owners were given an opportunity to ask questions, express their concerns, and make suggestions on ways to improve the community.
The deed restriction policy, the amenity areas, the pool hours, commercial vehicle parking, graffiti around the property were discussed in great detail.
With no further business to discuss, a motion was made, seconded, and it was unanimously decided to adjourn the meeting at 9:00 p.m.
Amendment to the CC& R – The owners were informed that the Amendment had passed with 415 proxy votes. The Board of Directors notified the homeowners present that Scott Ward had volunteered along with three other homeowners in collecting the proxies.