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Willow Pointe Homeowners Association
Minutes of the Special Meeting
May 21, 2008
PRESENT:
A Quorum of Owners
Sixty-four owners were present or represented by Proxy.
Board of Directors
Noah Herrera, Vice-President
Judith Schwartz, Secretary/Treasurer
Greg Decker, President
Management Company
Maria Maldonado, Randall Management, Inc.
Jane C. Godwin, Randall Management, Inc.
Association Attorney
Casey Lambright
Homeowners
416 owners were present or represented by proxy
CALL TO ORDER:
With a quorum present, Greg Decker called the Special Meeting of the Association to order at 7:15 p.m. The meeting was held at the Mud #9 Building located at 9431 Rio Grande, Houston, Texas, 77064 at 7:00 p.m. The Special meeting was delayed a quorum for a special meeting was established and validated.
ADOPTION OF THE AGENDA:
A motion was made, seconded, and it was unanimously decided to adopt the agenda as presented.
ROLL CALL:
Per Article XII, Section 6, page 39, of the Declaration of Covenants, Conditions and Restrictions, more than two-thirds (2/3RDS) of the Owners must be present to constitute a quorum. With four hundred and sixteen (416) of the owners were in attendance or represented by a proxy, the management company certified that an official quorum was in attendance.
WELCOME & INTRODUCTIONS:
Greg Decker welcomed the owners to the meeting. He explained that the purpose of the Special Meeting was to amend the Association’s Covenants and Restrictions to allow taller out building and play structures. He turned the meeting over to Casey Lambright.
REVIEW OF AMENDMENT:
Casey Lambright reviewed the section of the language of Article X, Section 23, pages 32 and 33 as stated in the Declaration of Covenants, Conditions, and Restrictions for Willow Pointe dated May 16, 1995. Attorney Lambright then reviewed the language that shall be inserted to amend the above listed section to allow play structures to be a maximum of twelve feet (12’) in height and outbuildings and other structures to be a maximum of the feet (10’) in height, and a maximum of 144 square feet. All modifications must still be approved by the New Construction Committee or the Modifications Committee. Mr. Lambright opened the floor for questions concerning the proposed amendment. There were no questions regarding the proposed amendment.
VOTE:
Attorney Lambright called for the results of the vote to amend the Association documents. Maria Maldonado announced that there were four hundred and sixteen (416) votes caste. There were four hundred and fifteen (415) votes in favor of amending the Covenants, Conditions, and Restrictions, and one (1) opposed. In addition the Board of Directors unanimously supported amendment. Attorney Lambright certified that the Willow Pointe Covenants, Conditions, and Restrictions have been officially amended.
RECOGNITION:
The Board recognized the Scott Ward for conducting an organized and comprehensive campaign to collect proxies from the community. Casey Lambright stressed how difficult it is to amend most association documents and it is only successful with the support of a dedicated group of owners who are willing to make contact with the other owners and collect the required number of proxies to amend the documents. The owners present acknowledged Mr. Ward’s efforts with an enthusiastic round of applause.
ADJOURNMENT:
With no further business to discuss, a motion was made, seconded, and it was unanimously decided to adjourn the Special Meeting at 7:25 p.m.
